ARE Holdings Group (hereinafter referred to as “the Company”) is committed to preserving limited resources, protecting the global environment, and contributing to the realization of a sustainable world through its Precious Metals Business and Environmental Preservation Business. In the course of these business activities, the Company recognizes the importance of personal information obtained from individuals, including users of the Company’s services (hereinafter referred to as “Customers”), such as representatives of business partners and job applicants. We fully understand the significance of personal information as a valuable asset in today’s advanced information and communications society. The Company declares its commitment to the proper handling and protection of personal information as a fundamental responsibility by adhering to the following Privacy Policy (hereinafter referred to as “this Policy”).
Please refer to our Basic Policy on Specific Personal Information here.
1. Compliance with Laws and Regulations Regarding the Protection of Personal Information
The Company complies with laws and regulations concerning the protection of personal information and other relevant norms, ensuring the proper handling of personal information.
The definitions of terms used in this Policy follow those provided in the Act on the Protection of Personal Information (hereinafter referred to as the “APPI”).
2. Acquisition of Personal Information
When acquiring personal information, we will notify, publicly announce, or clearly state the purpose of use, and acquire personal information through legal and fair means.
3. Purpose of Use of Personal Information
The Company will use acquired personal information only within the scope necessary for the execution of its business, as specified below. When outsourcing the handling of personal information to third parties, the Company ensures the appropriate use of personal information through proper supervision.
4. Provision of Personal Information to Third Parties
The Company will not provide personal information to third parties except in the following cases:
- Prior consent has been obtained from the individual.
- Information is outsourced within the scope necessary to achieve the purpose of use.
- Provision is required by law.
- Provision is necessary to protect life, body, or property, and obtaining consent is difficult.
- Cooperation with public authorities is required for the execution of legally defined duties.
- Statistical data that does not identify individuals is disclosed or provided.
- Provision is made to joint users as outlined in the following article.
5. Joint Use of Personal Information
The Company may jointly use personal information as follows:
- Items of personal information:
Address, name, age, gender, phone number, fax number, email address, employer, etc.
- Scope of joint users:
ARE Holdings, Inc., its subsidiaries, and affiliates (Group Companies).
- Purpose of use:
Within the scope of purposes specified in Section 3.
- Responsible entity:
ARE Holdings, Inc.
Address:
11F Sapia Tower, 1-7-12 Marunouchi, Chiyoda-ku, Tokyo 100-0005 Japan
Representative:
Tomoya Higashiura, Representative Director, President & CEO
7. Safety Management Measures for Personal Information
The Company ensures the accuracy and security of personal information by taking necessary and appropriate safety management measures to prevent unauthorized access, loss, destruction, alteration, and leakage. The main security measures include:
Development of Personal Information Protection Guidelines
- Guidelines are established to ensure the proper handling of personal data, including compliance with relevant laws and addressing inquiries or complaints.
Development of Handling Regulations
- Specific procedures for each phase—acquisition, use, storage, provision, and disposal—are defined in Basic Policy on Specific Personal Information.
Organizational Security Control Measures
- A person responsible for handling personal data is appointed, and the scope of data handled by employees is clarified. A reporting structure is established for incidents or potential violations.
Human Security Control Measures
- Regular training is conducted for employees, and confidentiality clauses are included in work regulations.
Physical Security Control Measures
- Measures are implemented to prevent unauthorized access to areas where personal data is handled and to prevent theft or loss of devices and documents.
Technical Security Control Measures
- Access controls are implemented to limit personnel and scope of access to personal data.
- Systems are protected from external threats, including unauthorized access and malware.
8. Transfer of Personal Information Outside of Japan
The Company operates globally and may transfer personal information overseas.
When transferring personal information to countries or regions that do not have equivalent data protection regulations as Japan, the Company will ensure such transfers occur under one of the following conditions:
- The recipient country has been designated by law as providing a level of protection equivalent to that of Japan.
- The recipient organization has established necessary measures to ensure continued protection equivalent to that required by Japanese law. The Company will take measures to confirm such practices. For details, contact 11. Personal Information Consultation Desk.
9. Disclosure, Correction, Deletion, or Suspension of Personal Data Use
The Company will respond promptly to requests from individuals or their representatives regarding the disclosure, correction, addition, deletion, suspension of use, or cessation of third-party provision of personal data, except in cases where:
- It may harm the life, body, property, or other rights or interests of the individual or a third party.
- It may significantly hinder the appropriate operation of the Company’s business.
- It would violate applicable laws and regulations.
10. Changes to This Policy
The Company may revise this Policy as necessary. Revisions will be posted on the Company’s website.
For requests regarding disclosure, corrections, complaints, or other inquiries related to personal information, please contact:
Personal Information Consultation Desk
ARE Holdings, Inc. Tokyo Head Office
11F, Sapia Tower, 1-7-12 Marunouchi, Chiyoda-ku, Tokyo 100-0005